Summer student employment opportunity: Business Proposal Writer

Deadline to Apply: 12 May

Posted: 01/05/2023 | Updated: 01/05/2023

IRSA is hiring a student in a full-time term position in the role of Business Proposal Writer this summer.

Immigrant & Refugee Services Association PEI (IRSA) acknowledges that Epekwitk (Prince Edward Island) is located in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq People. The Epekwitnewaq Mi'kmaq have occupied this Island for over 12,000 years. We honour the Treaties of Peace and Friendship which recognized Mi'kmaq rights and established an ongoing relationship between nations. We are all Treaty People.

Position: Full-time
Term: Through 1 September 2023
Salary: $19 - $21 per hour, 37.5 hours per week
Location: Charlottetown

IRSA is seeking a Business Proposal Writer to help us with our mission of building a welcoming and inclusive environment by bringing diverse communities together and empowering newcomers to build a future in PEI.

We help all newly landed immigrants and newcomers to Canada by providing services and vital support through short-term settlement services, long-term inclusion and community integration programs in the province of Prince Edward Island.

At IRSA, as an organization and as a team, we are guided by our core values of respect, empathy, diversity, integrity, accountability, innovation and teamwork in all that we do.

How You'll Spend Your Time

Business Proposal Writers for a registered charity must convey the organization's mission and goals in a concise manner. The ideal Proposal Writer should have a keen understanding of the needs of the association and identify how funders and donors can help meet those needs. This term will be focused on drafting a Business Plan (a heartwarming story supported by solid financial statements) in support of our goals for improved and expanded service. The successful applicant will have the ability to develop relationships of mutual respect and trust that result in the securing of funding for the project.

As a Business Proposal Writer, you will:

  • Read and analyze solicitation documents and develop proposals;
  • Work with the project lead and other team members to understand proposal strategy;
  • Participate in meetings and identify opportunities to achieve project goals;
  • Develop technical solutions in design meetings and help to create inspiring pitches;
  • Draft accurate, responsive, compelling text and spreadsheets for proposals, including background and context, executive summary, technical approach overview, activity components, timelines, and technical appendices;
  • Work with the proposal team and designers to develop visually compelling graphics and integrate them into proposals and presentations as required;
  • Collaborate with the team to improve and streamline the proposal development process;
  • Support the development and maintenance of the proposal content library including capability statements, research papers, past performance, management plans, and other related proposal content;
  • Collaborate with other departments to manage reputation, identify key players and coordinate actions; and
  • Participate in regularly scheduled internal meetings and professional development opportunities to understand individual, team and organization’s role in providing programming, supports and services for newcomers.

The typical work schedule is Monday to Friday 8:30 am to 4:30 pm, with some availability required after hours and on weekends. Flexibility for education commitments is possible.

What You'll Bring

You are working towards a post-graduate university degree in business or a relevant field and have:

  • Ability in gathering information;
  • Strong organizational and time-management skills;
  • Some recent experience with proposal writing or grant writing;
  • Demonstrated ability to multitask and are flexible and responsive to prioritizing responsibilities;
  • Proven experience conducting in-depth interviews with subject-matter specialists or groups (in a business arrangement) and converting information into meaningful proposals;
  • Strong working knowledge of MS Office programs, including spreadsheets;
  • Ability to effectively communicate in the English language, with excellent written and verbal communication skills;
  • Working knowledge of issues facing newcomer populations, networks and support organizations;
  • Ability to work as a team player who works well under pressure with minimal supervision;
  • Intercultural competency and ability to work with diverse colleagues and clients.


  • Ability to communicate in languages other than English would be considered a strong asset.
  • Experience working with immigrant or refugee populations would be beneficial.
  • Experience working in a non-profit and/or non-government organization would be an asset.

How to Apply

Please submit a resume and cover letter by 12 May at 4:00 pm by email to or drop your application off in person at IRSA, 49 Water Street, Charlottetown, PE

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

IRSA is committed to an equitable, diverse and inclusive workforce. We welcome applications from all qualified persons. We encourage women, members of visible minority groups, First Nations, Métis and Inuit persons, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and IRSA to apply.